Steps for Export Documentation

AACCI Steps for Export Document Certification

When applying for the issue and certification of the Certificate of Origin (COO) or Certificate Declaration of Origin (CDO) and prior to presenting these documents to AACCI for certification, exporters must consider the following:

  1. Familiarise themselves with the rules for export document certification and stamping (Export Certification Info).
  2. Understand the requirements for the origin of goods evidence by the intended importing country as well as the importer who may, at any time, have additional commercial requirements.
  3. Download the required Certificate of Origin to ensure that the most current version is being used.
  4. Provide any supporting evidence required (i.e. note requirements for Certified Declaration of Origin if applicable.
  5. Ensure that All fields on the Certificate of Origin and/or the Certified Declaration of Origin are completed and signed by the authorised company signatory. AACCI will not stamp incomplete, unsigned or out of date documents.
  6. Find out if the documents need to be legalised as part of the requirement by the importing country in addition of being certified.*
  7. Complete the Exporter’s Registration Form prior to presenting the documents to AACCI for certification.
  8. Consider the option on the Exporter’s Registration Form to join AACCI as a member (AACCI Membership offers a range of Benefits including 40% discount on stamping fees per set as well as an on-account charging facility). GST does not apply to payments for the certificate of Origin.
  9. Present at the point of stamping one extra copy of COO or CDO beyond your required number of copies when submitting the COO or CDO or other documents for stamping. AACCI is required to retain a copy of these documents on record. $5 photocopy and $10 printing charges apply should no extra copy be provided.
  10. Present a full set of export documents which may include, in addition to the COO, a Commercial Invoice, Packing List, Health & Halal Certificate and/or any other relevant certificates required by the importing country, such as Conformity Certificate for exports of consumer goods to a number of the GCC countries.

Part Stamping: any part stamping needs to be advised to AACCI at the point of stamping; otherwise, additional charges will apply.

* Whilst AACCI provide the list of Document Legalisation Contact Details of Embassies and Consulates of the MENA region countries in Australia and since this information is only indicative, AACCI does not take any responsibility for any changes that may occur without notice. It is the exporter’s responsibility to contact the relevant Diplomatic office in Australia for correct and up to date information.