Documentary Evidence of Origin

Different documentary requirements for evidence of origin may apply depending on the nature of the goods.

These may include:

  • Fully Australian Originated Goods.
  • Partial Australian Origin.
  • Non-Australian Goods.
  • Third Country Trading.

 

The following are the forms that the exporter would require:

  • Certificate of Origin
  • Certified Declaration of Origin
  • Exporter Registration Form

Therefore, documentary evidence of origin is required to contain all particulars necessary for identifying the product to which it relates, in particular:

  • The number of packages, their nature and the marks & numbers they bear (if applicable)
  • A description of the goods and the gross & net weight
  • The name of the consignor, consignee and buyer
  • Certify that the product to which it relates originates in Australia or the specific country stated
  • Contains an appropriate certification of the origin of the goods by the exporter or the owner
  • Documentary evidence of origin should be issued only for goods being exported within one month from the date of issue of the document

A specific form identifying the goods certified by the designated authority to express that the goods to which the certificate relates originate in a specified country. In Australia, an Australian Certificate of Origin is a documentary evidence for goods fully grown or manufactured in Australia and includes 100 per cent Australian content or components.

To obtain the correct and up-to-date Australian COO template Click Here.

For goods of non-Australian origin or mixed consignments of foreign and Australian origin, a Certified Declaration of Origin is to be used. However, where an exporter requires a Certified Declaration of Origin, he is required to include the following documents:

  • A clear identification of the goods to which the declaration relates; and
  • A clear declaration of the origin of the goods such as, a COO from the particular country

Origin is normally related to one country and certificates indicating a percentage of Australian Origin should NOT be issued, unless:

  • The importing country expressly requires such information
  • The exporter can demonstrate that such a definition is acceptable by the importing country or that some benefit accrues from such a certification. If documentation is required for partial origin, it should be in the form of a Certified Declaration of Origin
  • The exporter must provide a signed and acceptable declaration stating the basis upon which the partial origin is calculated

When an Australian exporter applies for a COO for the direct shipment of goods from a second country to a third country (the goods will not transit Australia), the following documents must be submitted with the application:

  • COO for the goods issued by an authorised organisation in the supplier’s country, or
  • Letter of Credit from the buyer/importer to the Australian beneficiary (for L/C transactions); or
  • Supplier’s Commercial Invoice and Declaration of Origin; and
  • A copy of a signed Bill of Lading/Airway Bill from the supplier’s country; and
  • Any other documents as may be deemed necessary (i.e. Manufacturer’s Certificate, etc.)

Upon receipt of satisfactory supporting documentation, AACCI may, at its discretion, issue a CDO.

Due to a substantial error or of late changes to the terms of the export contract, an exporter may apply for an amendment to a Documentary Evidence of Origin that has already been issued. In such circumstances, a duly amended certificate can be issued.

When applying for an amendment, the original certificate will be presented with a copy of the new amended certificate. Copies of both are to be supplied for AACCI’s records. The amendment date cannot exceed one month from the date of issue of the original document.

If an exporter requires a duplicate document to replace a lost one, a replacement certificate may be issued after insuring that there has been no variations to the information previously submitted to the issuing agent and cannot exceed one month from the date of issue of the original document.

In such cases, a certificate shall be produced bearing either words DUPLICATE or REPLACEMENT. Documentary evidence of origin shall be issued only for goods being exported within one month from the date of issue of the document.

If insufficient information is presented by the exporter to certify the origin of goods, AACCI shall refuse to issue and stamp the requested certificate for the goods and notify the relevant authorities accordingly.

Companies seeking documentary evidence of origin for their products for the first time must complete and submit an Exporter Registration Form, even if the export requirement is a once-only event.

Companies which regularly require documentary evidence of origin to be issued are required to update the Form yearly.

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By joining AACCI, members who are exporters of goods, instantly receive 40% discount on their stamping fees for export documents certification per set ($35 instead of $55), as well as the convenience of on-account charges.

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