Documentary Evidence of Origin Explained
Different documentary requirements for evidence of origin may apply depending on the nature of the goods. These may include:
- Fully Australian Originated Goods.
- Partial Australian Origin.
- Non-Australian Goods.
- Third Country Trading.
Therefore, documentary evidence of origin is required to contain all particulars necessary for identifying the product to which it relates, in particular:
- The number of packages, their nature and the marks & numbers they bear (if applicable).
- A description of the goods and the gross & net weight.
- The name of the consignor (exporter), consignee (if known) and buyer (if not the consignee).
- Certify that the product to which it relates originates in Australia or the specific country stated.
- Contains an appropriate certification of the origin of the goods by the exporter or the owner.
Documentary evidence of origin should be issued only for goods being exported within one month from the date of issue of the document. Out of date documents cannot be stamped.
1. Certificate of Origin:
A specific form identifying the goods in which the authority empowered to issue it, certifies expressly that the goods to which the certificate relates originate in a specific country.
In Australia, an Australian Certificate of Origin is a documentary evidence for goods fully grown or manufactured in Australia and include 100% Australian content or components.
The COO also includes a declaration by the manufacturer, producer, supplier, exporter or other authorised person signing the COO. To obtain the correct and up-to-date Australian COO template Click Here.
NOTE: unsigned COOs cannot be stamped by AACCI.
2. Certified Declaration of Origin:
For Foreign origin goods or mixed consignments of foreign and Australian origin goods, a Certified Declaration of Origin is to be used. However, where an exporter requires a Certified Declaration of Origin, he is required to include the following documents:
- A clear identification of the goods to which the declaration relates; and
- A clear declaration of the origin of the goods such as, a COO from the particular country.
Origin is normally related to one country and certificates indicating a percentage of Australian Origin should NOT be issued, unless:
- The importing country expressly requires such information.
- The exporter can demonstrate that such a definition is acceptable by the importing country or that some benefit accrue from such a certification. If documentation is required for partial origin, it should be in the form of a Certified Declaration of Origin.
- The exporter must provide a signed and acceptable declaration stating the basis upon which the partial origin is calculated.
Certification of Non-Australian Goods:
AACCI may be requested to certify the country of origin of goods as being other than Australia; such a request, requires the exporter to provide as much details as possible regarding the origin of the goods, including copies of documents relating to the import of the goods.
Generally, such certification cannot be issued, unless a COO from an authorised organisation in the country of origin is attached.
Alternatively, a statutory declaration may be sought from the importer who now is intending to re-export the goods stating the reason why a COO is not available for the goods and why a certificate cannot now be obtained from the appropriate authority in the country of orih=gin.
only upon meeting the requirements, a CDO will be stamped by AACCI.
Third Country Trading:
When an Australian exporter applies for a COO for the direct shipment of goods from a second country to a third country (the goods will not transit Australia), the following documents must be submitted with the application:
- COO for the goods issued by an authorised organisation in the supplier's country: or
- Letter of Credit from the buyer/importer to the Australian beneficiary (for L/C transactions); or
- Supplier's Commercial Invoice and Declaration of Origin; and
- A copy of a signed Bill of Lading/Airway Bill from the supplier's country; and
- Any other documents as may be deemed necessary (i.e. Manufacturer's Certificate, etc.).
Whenever applicable, original supporting documents are to be submitted; however, if they are not available, photocopies/faxed copies or scans of the originals, may be submitted, provided they are clear and marked "Certified True Copy", signed and stamped with the company's official seal.
Upon receipt of satisfactory supporting documentation, AACCI may, at its discretion, issue a CDO.
Because of a substantial error or of late changes to the terms of the export contract, an exporter may apply for an amendment to a Certificate of Origin that has already been issued. In such circumstances, a duly amended certificate shall be issued , using the same sequential certificate number as the original certificate and a copy of the amended certificate will be filed with the original certificate file copy.
When applying for an amendment, the original certificate will be presented with a copy of the new amended certificate. Copies of both are to be supplied for AACCIs' records.
- 50% of the original charges applies.
- The amendment date cannot exceed one month from the date of issue of the original document.
4. Duplicate or Replacement Certificates & Insufficient information:
if an exporter requires a duplicate document to replace a lost one, a replacement certificate may be issued after insuring that there has been no variations to the information previously submitted to the issuing agent and cannot exceed one month from the date of issue of the original document.
In such cases, a certificate shall be produced bearing either words: DUPLICATE or REPLACEMENT to the left hand side of the certificate's number.
The certificate number shall be the number of the lost certificate.
When a duplicate or replacement is issued, this fact together with the date of issue shall be entered in the "Register of Documentary Evidence of Origin Issued".
Documentary evidence of origin shall be issued only for goods being exported within one month from the date of issue of the document.
The fee charged for the issue and/or certification of all other export related documentation, is subject to GST. Only COO and CDO are not subject to GST.
If insufficient information is presented by the exporter to certify the origin of goods, AACCI shall refuse to issue and stamp the requested certificate for the goods and notify the relevant authorities accordingly.
5. Exporter Registration Form:
Companies seeking documentary evidence of origin for their products for the first time, must complete and submit an Exporter Registration Form, even if the export requirement is a once only event.
Companies which regularly require documentary evidence of origin to be issued, are required to update the Form yearly.
In addition, all exporters are required to update the Form with AACCI if any changes to the provided information occur (i.e. staff rotation, authorised signatory changes or additions, etc.).
AACCI cannot stamp documents for members and clients who have not completed the Exporter Registration Form. To ensure this compliance requirement is met, AACCI will periodically send general mail out to update the Exporter Registration Form to all members and clients.
6. AACCI Stamping Charges:
- By joining AACCI, members who are exporters of goods, instantly receive 40% discount on their stamping fees for export documents certification per set ($30 instead of $50), as well as the convenience of on-account charges.
- Non-Members are required payment for export documents certification at the time and point of service per set ($50).
The above mentioned prices apply for document sets of up to 25 pages. Additional charges apply for over 25 pages.
Photocopy, printing and express posting charges are additional.
Saudi Arabia visa letters and other documents are charged at $33 for members and $55 for non-members inclusive GST.
eCertify charges are $33 for members and $55 for non-members (GST does not apply).