Please read through the following information carefully before completing the Online Registration Form. To register for the AACCI 2012 Forum and Expo and Expo, you may complete the Online Registration Form above or contact the Event Managers – CWT Meetings and Events for a hard copy Registration Brochure.
Registration and booking deadlines
Early Bird Registration – 30 March 2012
Accommodation – 3 May 2012
Tours – 3 May 2012
Social Program - 3 May 2012
Australia Arab Business Forum & Expo Registration Fees
| Member Early Registration | A$655 |
| Member Late Registration | A$725 |
| Non-Member Early Registration | A$805 |
| Non-Member Late Registration | A$895 |
| Student Registration | A$250 |
| Accompanying Person Registration | A$295 |
Australia Arab Business Forum & Expo Entitlements
Member, Non-Member & Student Registrations
- Attendance at the Welcome Reception and Gala Dinner
- Morning and Afternoon Tea and Lunch on both days as per the Program
- Entrance to the Exhibition throughout the Forum and Expo dates
- Entrance to the Australian Arab Businesswomen's Forum on Wednesday 6 June (Run concurrently with the Country-Specific Presentations from the Arab World)
- Conference Program
- Satchel
- Name Badge
Accompanying persons
- Attendance at the Welcome Reception and Gala Dinner
Australian Arab Businesswomens' Forum Only Registration Fees
| AACCI Or WCEI Member | A$185 |
| Non-Member | A$225 |
| Student | A$50 |
Australian Arab Businesswomens' Forum Only Entitlements
- Lunch and Afternoon Tea on Wednesday 6 June
- Entrance to the Australia Arab Business Exhibition on Wednesday 6 June
- Satchel
- Name badge
Payment of fees
Please note registrations will not be confirmed until payment in full is received.
Payment may be made by cheque, credit card or electronic bank transfer. If you wish to pay by bank transfer or cheque, your payment must be received by the Event Managers within 14 days of completing this registration form. Only credit card payments will be accepted after 4 May 2012.
Please note all transactions by credit card will appear on your statement as payment to “CarlsonWagonlit Travel”. Please note merchant fees apply if payment is made via credit card: American Express 3.3%, MasterCard and Visa 1.6% and will be automatically added to the total below. A receipt will be sent once payment has been processed successfully.
Cheques should be made payable to "CWT Meetings & Events". Your name and full address should be typed or printed clearly on the back of the cheque. Cheque payments from overseas must be a bank cheque in Australian Dollars drawn on an Australian bank. No other currency will be accepted.
Acknowledgements
Your registration and payment will be acknowledged via email or post with confirmation of your requirements according to your Registration Form. Your registration will not be confirmed if payment is not received.
Please note you will not receive any further publications before the Forum and Expo. Your letter of acknowledgement will include any further advice necessary prior to your arrival at the Forum and Expo. You will receive the final program upon arrival.
Cancellation and refund policy
Cancellations must be notified in writing to the Event Managers.
Registration fees:
By 1 April 2012, cancellation will incur an A$200 fee.
From 2 April to 3 May 2012, cancellation will result in a 50% refund of fees paid.
After 4 May 2012, no refunds are available.
Accommodation:
All deposits must be paid by 4 May 2012
Any deposit is non-refundable after 4 May 2012
Social and tours program:
Payments are non-refundable after 4 May 2012
Registration identification
Each delegate at the Forum and Expo will receive a name badge on registration. The name badge will be your official pass and must be clearly visible at all times to obtain entry to the program and social functions.
Australian visa application
All travellers to Australia, other than Australian and New Zealand Citizens, are legally required to hold a valid visa to travel to Australia. Visas are either issued electronically (ETA), with nothing appearing in the passport, or through application where a sticker is required in the passport (Non-ETA).
Upon registration and payment of fees, international delegates will be sent a letter of invitation from the Event Managers to assist with a visa application.
You are advised to apply for your visa as soon as possible to ensure adequate processing time. The minimum timeframe for an Australian visa application is normally six (6) weeks. Your travel agent will assist.
Registration and Information Desk
The Registration Desk will be located on Level 1 Foyer of the Sheraton on the Park Hotel. The hours will be as follows:
Tuesday 5 June: 0800 – 1700
Wednesday 6 June: 0800 – 1700
Representatives from the Event Managers will be onsite for enquiries at other times.
Insurance
Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Forum and Expo and book your travel, you take out an insurance policy of your choice. The Event Managers cannot take any responsibility for any Attendees failing to arrange their own insurance. This insurance should be purchased in your country of origin.
Accommodation
An exclusive rate for Forum and Expo attendees has been secured by the Event Managers at the Sheraton on the Park, Sydney. Please note you must book through the Event Managers in order to obtain this rate.
Cityside King Room – A$275 per night
Overlooking Sydney's CBD, City Side Rooms at Sheraton on the Park are generously sized at 40 square metres, and sumptuously styled for a relaxing retreat from the buzz of the city. These inviting rooms are highlighted by Sheraton's celebrated centrepiece: the ultra-comfortable Sheraton Sweet Sleeper™ Bed, offering crisp white linens, fluffy pillows and more for nine layers of comfort.
Available in king or twin bed configurations, a city view through the large windows provides an inspiring scene both day and night. When you want to escape from the buzz of the city, simply close the chic plantation shutters or lower the black-out blinds for extra darkening.
High Speed Internet Access is available in all guest rooms (for a fee). Other welcome, up-to-date amenities include a TV and DVD player with cable channels and in-room movie options, an electronic safe, a hairdryer, a coffee and tea maker and refrigerator/mini-bar, a dual-line speaker telephone with voicemail, and a CD player/radio. Enjoy the convenience of 24-Hour Room Service whatever your schedule. Connecting rooms are available.
The above rate is based on single, double or twin occupancy on a nightly per room basis.
Full Buffet Breakfast for one is included and served in Botanica Brassiere on Level 1.
BEDDING CONFIGURATIONS
Single Occupancy - One King size bed or two king single beds for one guest
Double Occupancy - One King size bed for two guests
Twin Occupancy - Two beds for two guests
Deposit
Rooms are being held by the Event Managers on behalf of the Forum and Expo Attendees until 4 May 2012. All hotel accommodation bookings must be accompanied by payment for a minimum of one night in order to secure a reservation. The Event Managers will accept accommodation deposits up until 4 May 2012 and will settle the deposit or full payment with the hotel. Attendees must settle any balance of their account with the hotel upon check-out.
Late bookings can be made through the Event Managers after 4 May 2012 but are subject to availability. Credit card details are required to secure late reservations. One night's room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the attendee fails to arrive on the specified date.
Please advise your check in/out dates and we will secure accommodation on your behalf. If you require extending your accommodation outside the dates available on this form, please advise so in the special requirements field.
Arrival Time
Many international flights arrive into Sydney in the early morning. Hotel check-in time is from 1500 hours. If you are to arrive in Sydney before this time, it is probable that you will not be able to gain access to your room until 1500 hours. To guarantee a room to be available for an early arrival, you will need to pre-register and pay for your room for the previous night. If required, please indicate this on your Registration Form.
Change of booking:
Any change to a reservation must be notified to the Event Mangers and not directly to the hotel.
Late Arrivals
Please indicate on your accommodation Registration Form, or notify the Event Managers in writing, if you will arrive at your hotel after 1800 hours. Failure to do so may mean that you room will be released.
Event Managers
CWT Meetings and Events
Address for Communications
AACCI Event Managers
Level 20, 233 Castlereagh Street
Sydney NSW 2000
Australia
Phone: +61 2 8666 1706
Fax: +61 2 8666 1811
Email: aacci@carlsonwagonlit.com.au